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The following are the procedures for a person who is the principal of personal information or his/her agent to make a request to Kyulux, Inc. (“Company” or “We”) for disclosure, notification of utilization purpose, correction, addition or deletion the contents of, suspension of use, elimination, or suspension of provision to a third party, etc. (“Request for Disclosure, etc.“) regarding personal information retained by Company in accordance with the Act on the Protection of Personal Information of Japan.
１．Where to Submit Requests for Disclosure, etc.
To make the Request for Disclosure, etc., please send the prescribed Request Form with the required documents to the Company’s Administration Department by mail. When sending the Request Form by mail, please use a method such as simple registered mail that allows us to confirm the record of delivery. Please note that you will be responsible for the mailing costs. Also, please write “Personal Information Request enclosed” in red ink on the envelope.
Contact Information | Suite 227, FiaS Bldg. 2, 4-1 Kyudai-Shinmachi, Nishi-ku, Fukuoka 819-0388, JAPAN Kyulux, Inc. Administration Department |
２．Documents, etc. to be Submitted upon Request for Disclosure, etc.
When the Principal Makes the Request for Disclosure, etc.
If you are the principal of the personal information and wish to make the Request for Disclosure, etc., please download and print out the Request Form for Disclosure, etc., of retained personal data in (A) below, fill in all the prescribed items, and mail it to the “Administration Department” as described above, enclosing the documents for identification as described in (B) below:
(A) Request Form for Disclosure, etc. of Retained Personal Data
| Request Form for Disclosure of Retained Personal Data ※Request Form for Disclosure, etc. of Retained Personal Data is only accepted in the form prescribed by the Company. Please note that we cannot accept any other form. |
| (B) Documents for Identification | Photocopy of one of the following photo IDs: – Driver’s License (if there is a change of address, the back side is also required) – Passport – Basic Resident Registration Card with photo (if there is a change of address, the back side is also required) – Alien Registration Card If the above photo ID is not available, photocopies of any two of the following items issued by a public institution that can verify your identity: – Certificates of Insurance Coverage for Health Insurance and Long-Term Care Insurance, etc., Pension Book, etc. ※ All copies of the above should be valid and signed by the person verified by such documents for identification. Photocopies do not include digital camera or scanner images or printouts of these images. If your registered domicile is clearly indicated, please erase it by blacking it out or by other means. |
When the Principal’s Agent Makes the Request for Disclosure, etc.
If you are an agent of the principal of the personal information who wishes to make the Request for Disclosure, etc., please enclose the following documents (one of C, D, or E), in addition to the Request Form for Disclosure, etc. of Retained Personal Data in above(A):
| (C) Legal Representative | (1) Documents to confirm that you have the authority of legal representation -A copy or extract of the family register or a certificate of residence, etc. showing the relationship to the principal. ※Documents to be submitted should be issued within the last 3 months. (2) Documents to verify the identity of the agent Photocopy of one of the following photo IDs: – Driver’s License (if there is a change of address, the back side is also required) – Passport – Basic Resident Registration Card with photo (if there is a change of address, the back side is also required) – Alien Registration Card If the above photo ID is not available, photocopies of any two of the following items issued by a public institution that can verify your identity: – Certificates of Insurance Coverage for health Insurance and Long-Term Care Insurance, etc., Pension Book, etc. ※All copies of the above should be valid and signed by the person verified by such documents for identification. Photocopies do not include digital camera or scanner images or printouts of these images. If the registered domicile is clearly indicated, please erase it by blacking it out or by other means. |
| (D)Attorney at Law, Judicial Scrivener, etc. | (1) Documents to verify qualifications If an agent is an attorney at law, judicial scrivener, administrative scrivener, or any other person authorized to act as an agent in the course of his/her duties (hereinafter referred to as a “Qualified Person”), documents proving such qualification, (i.e., type of qualification, registration number and certificate of seal registration for the official seal, etc.) should be submitted. (2) Documents to verify the identity of the agent Photocopy of one of the following photo IDs: – Driver’s License (if there is a change of address, the back side is also required) – Passport – Basic Resident Registration Card with photo (if there is a change of address, the back side is also required) – Alien Registration Card If the above photo ID is not available, photocopies of any two of the following items issued by a public institution that can verify your identity: – Certificates of Insurance Coverage for Health Insurance and Long-Term Care Insurance, etc., Pension Book, etc. ※All copies of the above should be valid and signed by the person verified by such documents for identification. Photocopies do not include digital camera or scanner images or printouts of these images. If the registered domicile is clearly indicated, please erase it by blacking it out or by other means. |
| (E) Authorized Representative | (1) Documents to confirm the authority of representation –Power of Attorney prescribed by the Company (with a personal registered seal of the principal making the request) -One copy of Certificate of Seal Registration of the principal making the request (2) Documents to verify the identity of the agent Photocopy of one of the following photo IDs: – Driver’s License (if there is a change of address, the back side is also required) – Passport – Basic Resident Registration Card with photo (if there is a change of address, the back side is also required) – Alien Registration Card If the above photo ID is not available, photocopies of any two of the following items issued by a public institution that can verify your identity: – Certificates of Insurance Coverage for Health Insurance and Long-Term Care Insurance, etc., Pension Book, etc. ※All copies of the above should be valid and signed by the person verified by such documents for identification. Photocopies do not include digital camera or scanner images or printouts of these images. If the registered domicile is clearly indicated, please erase it by blacking it out or by other means. |
３． Fees for Request for Disclosure, etc.
Fee amount: 520 yen per request
※This amount is equivalent to the actual cost to respond to your request in writing which will be sent by “Letter Pack Plus”.
Please enclose postage stamps for 520 yen with the required documents.
※If the actual cost of “Letter Pack Plus” or the Letter Pack system is changed, the above fee will also be changed.
If any of the required items on the Request Form are missing, misprinted or unclear, or if the fee is insufficient or not enclosed, or if we are unable to process the request due to other improper description, we will contact you to that effect at the contact address you provided on the Request Form. Please note that if the request is not submitted properly (including cases of undelivered) within two weeks of the contact, we will assume that there has been no “Request for Disclosure, etc.”.
４．How We Respond to the Requests for Disclosure, etc.
We will respond in writing to the address of the principal or the agent who submitted the Request Form.
５．Purpose of Use of Personal Information Obtained in Connection with the Requests for Disclosure, etc.
We shall handle personal information obtained in connection with the Request for Disclosure, etc. only to the extent necessary for the Request for Disclosure, etc. Documents submitted will not be returned. After the response to the Request for Disclosure is completed, the documents will be properly managed and destroyed. Identification documents submitted will, however, be returned with the response after confirmation.
６． Reasons for Non-Disclosure of Personal Information
In the following cases, we will not be able to respond to the Requests for Disclosure, etc. of requested personal information. If we decide not to disclose, etc., we will notify you to that effect with applicable reason.
７．Revisions
This Procedures for the Requesting Disclosure, etc. may be partially revised in order to protect your personal information and to respond to changes in laws and regulations. Please confirm this procedure each time you make the Request for Disclosure, etc.
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